Executive & Office Assistant Jobs

Administrative and executive assistant roles might not grab headlines, but with 239 active positions they represent one of the steadiest streams of employment tracked on HiringNow.ie. Dublin dominates with over half the openings, though meaningful clusters exist in Cork, Galway, Westmeath, and Wicklow.

The range of employers is strikingly diverse. Canonical, the company behind Ubuntu, hires Executive Assistants and Corporate Administrators for its fully remote Corporate Operations team — a pioneer of global distributed collaboration with over 1,000 colleagues in 70+ countries. These roles focus on ensuring travel, expenses, and events are efficiently managed across time zones, with teams meeting two to four times yearly in person at locations around the world. At the other end of the spectrum, Junior Adventures Group (trading as Sherpa Kids) recruits Programme Assistants for its after-school and holiday club services across approximately 60 schools in Ireland, supervising children, assisting with homework, and engaging in planned activities.

The legal sector is a significant employer in this space. Mason Hayes & Curran, a leading Irish law firm with offices in Dublin, San Francisco, New York, and London, hires Legal Secretaries to support fee earners in departments like Public, Regulatory & Investigations. The firm looks for candidates who value autonomy, thrive in fast-paced teams, and enjoy partnering with senior stakeholders. Mercury Engineering and Turner & Townsend also recruit administrative professionals to support their major construction and infrastructure programmes.

If you're wondering what skills you need, the answer depends heavily on the sector. Tech companies like GitLab — a remote-first DevSecOps platform trusted by over 50% of the Fortune 100 — hire People Compliance Specialists where knowledge of EMEA employment regulations and HR compliance frameworks is essential. Amazon recruits Construction Cost Engineers for its data centre programme, requiring cost management and analysis expertise across multimillion-euro projects. For more traditional administrative roles, proficiency in Microsoft 365, diary management, minute-taking, and document management systems remains the baseline. Ryanair hires executive support staff at its Dublin headquarters, while Ashby and other HR-tech firms recruit for operations-adjacent roles that blend administration with systems management. The common thread across all these employers is the need for organised, self-driven professionals who can keep complex operations running smoothly behind the scenes.