Facilities Lead

At Apleona, we are currently looking for an experienced and qualified Facilities Lead to join our team on our site based in Carrigtwohill, Cork

Working Pattern: Monday to Thursday (7am - 3:30pm), Friday (7am - 2:30pm)

Main duties and responsibilities

• Oversee all on-site Facilities Management activities and services to ensure full compliance with our contractual obligations with the client.
• Ensure full statutory and regulatory compliance across the site
• Willing ownership of the PPM planner and manage and maintain the CMMS.
• Oversee subcontractor performance and service delivery
• Govern regular client and internal meetings, review operational metrics
• Negotiate and agree SLAs (Service Level Agreements) with suppliers
• Ensure adequate staffing coverage and training plans are in place and lead and support personnel development and technical training initiative
• Oversee Soft Services Delivery (Cleaning and Security) by leading the respective supervisors.
• Assist staff in executing duties as outlined on PPM and reactive Work Order requests.
• Ensure the timely execution of all Work Orders and that service inspections are carried out in detail, documented and executed in a timely and efficient manner.
• Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work
• Know and ensure consistent compliance with companies Health, Safety & Quality policies and procedures.
• Efficient management of all utilities, monitor and document consumption levels.
• Efficient stock management and maintain sufficient levels of cleaning chemicals and consumables.
• Ensures high standards of cleaning and waste management are always maintained in accordance with the company cleaning policy.
• Ensure efficient management of the Asset register
• Ensure any accidental and wilful damage is recorded and reported promptly and ensure all staff is wearing the correct uniform and PPE.
• Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries, and staff training.

Qualifications and experience

• Degree in a relevant technical discipline (e.g., Engineering, Building Services, Facilities Management) or proven experience in relevant trade.
• Proven experience in facilities operations, compliance, and contractor management
• Strong working knowledge of CMMS systems and performance metrics
• Excellent communication and stakeholder engagement skill
• A minimum of 5 years’ experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Excellent interpersonal and communication skills
• Understand safe working practices and health and safety legislation

We look forward to hearing from you!

Ref. 17982