Payroll Specialist

Payroll Specialist — EMEA / Western Europe

About Bentley Systems
Bentley Systems provides software that helps infrastructure professionals design, build, and operate the systems communities depend on. Our technology supports projects across the infrastructure lifecycle, and our purpose is to advance infrastructure for a better quality of life. Join a global team whose work helps shape the places and services people rely on every day. Learn more about Bentley Systems.

About the Role:
We’re looking for a Payroll Specialist to manage end-to-end payroll operations for assigned countries across EMEA, with a focus on Western Europe. You’ll work closely with local payroll providers and internal teams to deliver accurate, timely, and compliant payroll, resolve issues, and continually improve processes.

What You’ll Do:

• Own end-to-end payroll delivery for assigned countries, ensuring accuracy, timeliness, and compliance.
• Serve as the day-to-day contact for local payroll providers and hold them accountable for agreed service levels, accuracy, and issue resolution.
• Manage payroll calendars, deadlines, inputs, approvals, and supporting documentation.
• Prepare, validate, and submit payroll changes, including new hires, terminations, compensation changes, bonuses, deductions, benefits, leave, and other adjustments.
• Review payroll calculations, registers, reports, and variance analyses for accuracy and completeness.
• Reconcile payroll results against HR, Finance, and other relevant source data; investigate and resolve discrepancies and significant variances.
• Partner with payroll providers and internal stakeholders to resolve payroll errors and employee-impacting issues.
• Work with providers to ensure country-specific statutory filings, payments, and reporting are completed on time.
• Coordinate off-cycle payments, corrections, year-end activities, audits, and other local payroll requirements.
• Maintain country-specific procedures, calendars, provider contacts, escalation paths, and process documentation.
• Collaborate with HR, Finance, Benefits, Compensation, Equity, Tax, Treasury, and other teams on payroll matters.
• Track recurring provider issues, identify root causes, and drive corrective and preventive actions.
• Identify opportunities to improve payroll processes, controls, reporting, and provider performance.
• Maintain appropriate controls, approvals, audit trails, and confidential employee records.
• Share knowledge and provide backup support across assigned countries to help ensure continuity of payroll operations.

What You’ll Bring:

• Experience supporting payroll across EMEA, particularly Western Europe.
• Familiarity with country-specific payroll requirements and working with external payroll providers.
• Strong attention to detail and the ability to investigate and resolve payroll discrepancies.
• Effective communication and collaboration skills, especially when working across countries and teams.
• A high standard of discretion when handling confidential employee information.

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