Logistics Coordinator - Galway

The Company

EZ Living Furniture was founded in Galway in 1998. We are a family run Irish retailer operating nationwide, as well as a full online shopping experience offering delivery throughout Ireland. We are the largest independent Furniture Retailer in Ireland employing over 370 people.

The Person

An exciting opportunity has arisen to join EZ Living Furniture as a Logistics Coordinator. The Logistics Coordinator is responsible for coordinating the movement of stock from suppliers through to the company's warehouses, ensuring deliveries are accurately scheduled and communicated. The role also includes creating dispatches for deliveries and collections from warehouses and stores.

Job Purpose

The role requires close coordination with suppliers, freight forwarders, warehouse managers and the Purchasing Team to ensure shipments are tracked, delivery schedules are maintained and any changes are communicated promptly. The successful candidate will be highly organised, proactive and detail-oriented, with the ability to manage multiple shipments and changing priorities.

Key Responsibilities

Dispatches

• Create dispatches for deliveries and collections from warehouses and stores.
• Ensure dispatch information is accurate and complete.
• Check for late additions to deliveries and update dispatches as required.
• Ensure relevant teams are informed of any changes to planned deliveries or collections.

Supplier & Inbound Logistics

• Coordinate the movement of stock from suppliers through to the company's warehouses.
• Create and maintain schedules for supplier deliveries and inbound shipments.
• Monitor inbound shipments and follow up on any delays or changes.

Container & Shipping Coordination

• Create and maintain container schedules for all warehouses.
• Regularly review schedules and amend them as required.
• Check shipping information for changes to vessels, arrival dates and delivery schedules.
• Update systems with confirmed delivery days for containers.
• Monitor changes to shipments and communicate revised dates where necessary.
• Liaise with freight forwarders regarding container bookings, shipping schedules, delays and delivery arrangements.

Warehouse Coordination

• Liaise with warehouse managers regarding incoming container and supplier deliveries.
• Provide warehouses with accurate and timely information regarding expected deliveries.
• Coordinate delivery dates and timings to support efficient receipt of inbound stock.
• Communicate any delays, amendments or changes to planned deliveries.

Purchasing Coordination

• Liaise with the Purchasing Team regarding supplier bookings that are missing from the system.
• Follow up on missing or incomplete booking information.
• Ensure supplier bookings are accurately recorded and scheduled.
• Work closely with Purchasing to resolve any discrepancies or issues affecting inbound deliveries.

System & Administration

• Maintain accurate and up-to-date information on logistics and delivery systems.
• Ensure changes to shipments, containers and delivery dates are promptly recorded.
• Monitor schedules and identify potential issues before they affect warehouse deliveries.
• Produce and maintain relevant delivery and shipment lists as required.

Key Skills & Experience

• Previous experience in logistics, supply chain, transport or a similar coordination role.
• Experience coordinating inbound deliveries, shipments or supplier collections.
• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple shipments and changing priorities.
• Confident communicating with suppliers, freight forwarders and internal teams.
• Experience using logistics, warehouse or ERP systems.
• Good working knowledge of Microsoft Office, particularly Excel.
• Strong problem-solving and follow-up skills.
• Ability to work effectively under pressure and meet deadlines.

WHY JOIN US: Look us up on Glassdoor

• Up to 23 days holiday per year
• Fun, fast paced & high energy work environment
• Culture of developing and promoting from within the company
• Our Generous staff discounts
• Our pension scheme
• Our Bonus Scheme
• Our Educational Support Scheme
• Our Discounted corporate rate health care
• Our free Employee Assistance Programme
• Our wellbeing initiatives like our Bike to work scheme
• Free Flu vaccination
• Career Development Opportunities
• Continuous professional development with dedicated training resources