Tendering Administrator

Job Title: Administrator

Department: Tendering

Location: Limerick, Ireland

Reporting to: Bid Manager  

About H&MV Engineering

H&MV Engineering is a global leader in high-voltage electrical engineering, powering the transition to a sustainable future. We’re at the cutting-edge of renewable energy, data centres, and complex utility projects - powered by a commitment to continuous improvement and innovation.

Our foundation is built on safety, collaboration, and respect. These values shape how we work, how we lead, and how we grow. And at H&MV Engineering, growth isn’t just a goal—it’s a mindset.

We invest in our people, offering opportunities to develop, lead, and shape the future of energy. We value passion, motivation, and problem-solving skills, and we believe that diverse perspectives fuel better outcomes.

We’re not here to keep up—we’re here to lead.

About the Role:

The Tendering Administrator is responsible for providing administrative and coordination support to the tendering and procurement functions. This role ensures that tender documentation is accurately prepared, schedules are well‑managed, and communication across internal and external stakeholders is clear and efficient.

Key Responsibilities

Tender & Procurement Support

• Organise, compile, and prepare detailed content and requirements for tender documentation in collaboration with the procurement team.
• Manage the Tendering mailbox, ensuring all correspondence and required actions are completed in a timely and accurate manner.
• Prepare and submit reports, presentations, proposals, and supporting documents as part of the tendering process.

Scheduling & Coordination

• Coordinate schedules and manage calendars for multiple stakeholders, ensuring all activities, meetings, and deadlines are efficiently organised with no conflicts.
• Organise and schedule meetings, tender‑related reviews, and internal coordination sessions.

Administrative Operations

• Coordinate office activities to ensure operational efficiency and compliance with company policies.
• Maintain accurate records, tender files, document registers, and tracking logs.
• Assist colleagues and support cross‑functional teams whenever necessary.

Communication & Liaison

• Liaise with internal departments and external parties to facilitate smooth communication and progress of tender activities.
• Support information flow between procurement, commercial, and project teams.

Key Requirements:

• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy, particularly in documentation.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work in a fast‑paced environment with multiple deadlines.
• Proactive, dependable, and team‑oriented.

H&MV Engineering is an Equal Opportunity Employer

• We value diversity and are committed to creating an inclusive environment for all employees.

Ready to energise your career?

• Join our inclusive team and help build a brighter, more sustainable future—one project at a time.