Clerical Officer (3 Year Temporary Contract)

The purpose of this recruitment campaign is to form a panel for Meath County Council from which 3 year temporary posts may be filled at Clerical Officer Grade, the initial assignment will be based in Kells Civic Office.

Clerical Officers make a valuable contribution to the provision of the Local Authority’s services. The Clerical Officer will work as part of a multidisciplinary team, assisting with the implementation of work programmes to achieve goals, targets and standards set out in the Corporate Plan and Annual Service Delivery Plans. They will also be required to operate the Local Authority’s existing and future IT systems as part of their work.
As part of the Local Authority’s commitment to providing quality services to citizens, the Clerical Officer will assist in delivering a wide range of services across the organisation. Clerical Officers provide a point of contact for customers to carry out their business and access information about the Council’s services.
Examples of Meath County Councils Services include:

• Environment
• Information Systems and Analysis
• Human Resource Management
• Planning and Development
• Financial Management
• Community Services
• Transport Infrastructure
• Emergency Services
• Communications
• Age Friendly
• Climate Action
• Economic Development

The Clerical Officer is the entry-level administrative grade in Local Authorities (LA’s) in the country. Clerical Officers are deployed across a vast range of services throughout the organisation providing a vital role through a range of administrative duties. To become a Clerical Officer, one must demonstrate a good general educational standard and be efficient and customer focused. The duties shall be such clerical/administrative and secretarial as may be assigned to the employee from time to time by the Local Authority. The following is a non-exhaustive list of duties which may be assigned to a Clerical Officer:

• Dealing with Public/Customers, including Public Counter/Reception Work
• Use of Information Technology, e.g. Word, Excel, Database, Outlook, Internet
• Inputting and working with computer data Collating data/information for reporting
• Cashiering
• General clerical & administrative duties e.g. filing, copying, answering/making telephone calls, dealing with emails, reception desk
• Handling mail and correspondence including electronic correspondence.
• Processing invoices and payroll for payment
• Carrying out routine accounts work – Purchasing, Creditors, Debtors
• Taking minutes of meetings
• Drafting letters and reports
• Maintaining high quality records in a thorough and organised manner;
• Checking all work thoroughly to ensure it is completed to a high standard;
• Approaching work in a careful and methodical manner, displaying accuracy at all times, even when conducting routine/repetitive work.
• The skills to work as part of a team and the ability to work on own initiative
• Ensuring high quality customer service, responding to queries and providing information
• Assisting in the implementation of operational work activities and supporting Line Managers and colleagues
• Any other duties deemed appropriate