HR Administrator – Recruitment & Onboarding

To provide administrative support to the HR function with a primary focus on recruitment coordination, employee induction and onboarding, and the maintenance of training and personnel records. The role ensures that HR processes are efficient, compliant with employment legislation, and deliver a positive employee experience from recruitment through to development.

Key Responsibilities

Recruitment Administration

• Support the end-to-end recruitment process.
• Draft and post job advertisements on job boards and company platforms.
• Coordinate shortlisting with hiring managers.
• Arrange interviews and assessment activities.
• Communicate with candidates throughout the recruitment process.
• Prepare and issue offer letters and employment contracts.
• Conduct reference checks and pre-employment screening.
• Maintain recruitment trackers and applicant records.

Induction & Onboarding

• Coordinate the new starter onboarding process.
• Prepare onboarding documentation and new starter packs.
• Schedule and facilitate employee induction sessions.
• Ensure completion of required onboarding forms and policies.
• Liaise with IT, payroll, and department managers to ensure new starters are fully set up.
• Act as the first HR contact for new employees during their onboarding period.

Training Administration

• Maintain the organisation’s training and development records.
• Track mandatory training requirements and compliance.
• Schedule internal and external training sessions.
• Manage training bookings and attendance records.
• Update learning management systems (LMS) where applicable.
• Produce training reports for HR and management.

HR Records & Administration

• Maintain accurate and confidential employee personnel files.
• Update HR systems and databases.
• Ensure compliance with data protection and employment legislation.
• Support audits relating to training, recruitment, and personnel records.
• Provide general HR administrative support as required.

Key Skills & Competencies

• Strong administrative and organisational skills
• High level of attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and deadlines
• Strong confidentiality and professionalism
• Proficiency in HR systems, Microsoft Office, and databases