Facilities Co-Ordinator

Job Title: Facilities Co-Ordinator

Location: Midleton Distillery, County Cork

Contract: Permanent

About Us

Pernod Ricard’s Gold Brand Unit is the Group’s Aged Spirits & Champagne division, bringing together the prestigious portfolios of Irish Distillers, Chivas Brothers, Martell Mumm Perrier‑Jouët and North American Distillers. With a global team operating across over 40 sites, and brands spanning Irish, Scotch and American Whisk(e)y, Cognac, Champagne and wine, the division unites exceptional craftsmanship and deep expertise across iconic terroirs in Ireland, Scotland, France and North America. Its portfolio, rooted in heritage and provenance, embodies Pernod Ricard’s commitment to excellence from Premium to Ultra‑Prestige, delivering some of the world’s most celebrated and enduring spirits and champagnes.

The Role         We are seeking a proactive Facilities Coordinator to support the effective day-to-day management of facilities across our Midleton Distillery and Dungourney Maturation Warehouse sites. This role plays a key part in ensuring operational continuity, strong contractor performance, compliance with safety and regulatory standards, and a high-quality site environment for employees and visitors.

You will work closely with internal stakeholders and third-party providers across soft and hard facilities, supporting service delivery, reporting, and continuous improvement.

Responsibilities                                                                                                Health, Safety & Compliance

• Champion Health, Safety and Wellbeing across both sites.
• Support contractor compliance with site safety standards, inductions, and permit-to-work systems.
• Maintain accurate documentation to meet internal, statutory, and regulatory compliance requirements.

Facilities Operations & Coordination

• Coordinate day-to-day facilities services including:
  • Office and general maintenance
  • Landscaping and site upkeep
  • Cleaning and housekeeping
  • Catering and canteen services
  • Security operations
  • Waste management
• Monitor and log facilities issues, ensuring timely resolution and clear communication with stakeholders.
• Support maintenance of agreed hard facilities (e.g. office areas, canteen, painting, minor repairs).

Contractor & Vendor Management

• Manage third-party facilities providers to ensure delivery against service level agreements (SLAs).
• Track performance against KPIs and support quarterly business reviews with suppliers.
• Ensure contractors are appropriately inducted, competent, and compliant with site procedures.

Reporting, Administration & Finance Support

• Maintain accurate records for facilities activity, audits, and reporting.
• Collate and prepare monthly facilities and operations reports.
• Support budget tracking and cost control for facilities spend.
• Process invoices and support procurement of minor facilities-related goods and services.
• Assist with tendering activities where required.

Continuous Improvement & Stakeholder Engagement

• Drive continuous improvement across soft and hard services, balancing service quality with cost control.
• Communicate clearly with site stakeholders regarding changes, updates, or planned works.
• Support wider site operations including collaboration with the Environmental & Production Services teams and Wastewater Treatment Plant operations.

Essential Experience                                                                                            

• 4–6 years’ experience in facilities coordination, facilities administration, maintenance coordination or a related role.
• Third-level qualification in Facilities Management, Business, Engineering, or related discipline.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Clear communication skills with confidence engaging internal stakeholders and external contractors.
• Proven ability to work to deadlines and resolve problems proactively.
• Self-motivated, practical, and solutions-focused approach.

Desirable Experience

• Experience managing vendors or contractors.
• Understanding of facilities operations, compliance, and service delivery environments.
• Experience working with KPIs, reporting, invoicing, or budgets.

Life at Irish Distillers

At Irish Distillers, we live and love whiskey. Our shared spirit is guided by our values because we believe special things happen when Real, Remarkable and Responsible people come together. We’re proud to be part of the Irish Distillers and Pernod Ricard family, and the magic moments we create through our brands.

Our culture is a blend of curiosity and craic, where everyone can be the author of their own verse. Our enthusiasm for what we do is infectious. The spirit we share gives us purpose and makes life at Irish Distillers special. And what’s life without a little spirit?

What we offer

We understand our people are our special ingredient. We treat our employees with respect and offer an environment that is engaging, supportive and collaborative. We understand that employees require different supports at different stages of their working lives and our benefits, perks and programmes look to support your employee journey. We want to make you feel recognised and valued for your contribution to our shared success. Some of offerings include;

Profit share; - An annual profit share scheme to reward your contribution to the company’s success.

Allowance; an annual allowance to spend on our portfolio of products and merchandise, for you to enjoy responsibly.

People Development: We enable continuous development for our people at every stage of their careers through our people development, online learning, and leadership training programmes.

Family leave: fully paid maternity, parent and paternity leave, allowing you spend precious time with your new family member

Parental Support: Our ‘Reconnect’ programme includes access to a workplace parenting coach, a phased return to work and a supportive environment for new parents

Health & Wellbeing; Our Wellbeing Programme “THRIVE” supports employees across the three main pillars: Life, Body and Mind

Charity Days: up to 2 days paid leave every year to volunteer at a charity of their choice

Like a well-blended whiskey, we believe that diverse perspectives make us better and we welcome people from all backgrounds and experiences to create together the spirit that makes us great.

To learn more about our careers, go to our careers page www.irishdistillers.ie/careers

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