Conference and Events Planner

Post Date : 16-Dec-2025 Close Date : 25-Jan-2026 Job Title: Conference and Events Planner (Maternity cover) Reporting To: Head of Conference and Events or nominee Location: RCSI 123 St Stephen’s Green School (or department): Conference and Events Department Contract type/duration: Specified purpose contract (temporary maternity cover) / Full-time (hybrid online and onsite) Closing date for applications: 25th January 2026 Interview date: Interviews will take place in the week commencing 2nd February RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere, and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”. We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2025-2029” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks first in the world for “Good Health and Well-being” in the  Times Higher Education #SDG #SDG Impact Rankings 2025.  This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose. Innovating for a Healthier Future 2023-2027 is RCSI’s new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals – with a particular focus on Goal 3, which targets good health and well-being.  More details about RCSI can be found at www.rcsi.ie; in particular. At RCSI, our core values of Respect, Collaboration, Scholarship, and Innovation are at the heart of everything we do. We are committed to creating an inclusive and supportive environment where every colleague is valued and empowered to thrive. Our dedication to these values ensures that we foster a culture of mutual respect, open collaboration, continuous learning, and innovative thinking. Join us at RCSI, where your contributions will be recognised, and you will be part of a dynamic team making a real impact on global health. About the post: This role provides an opportunity for the successful candidate to join RCSI’s Conference and Events department. The department manages a programme of events that aligns to the strategic priorities of RCSI. We endeavour to build the international reputation of RCSI among key stakeholders by delivering top quality events. The team is also responsible for the venue management of RCSI St Stephen’s Green campus and for building and establishing connections with internal stakeholders and affiliates to maximise RCSI’s brand. Specifically, the duties of the post will include the following: Organise all aspects of assigned internal and external RCSI events and conferences (live and online), through appropriate planning and preparation including but not limited to; event logistics, budgeting, AV, programme delivery, travel, post event analysis. Collaborate effectively with colleagues, clients and stakeholders in the implementation and delivery of strategic and operational initiatives that complement RCSI’s strategic priorities. Plan and coordinate the needs of all events and liaise with service providers including Estate & Support Services, Media Services, Porters, Catering and relevant external service providers. Build strong relationships with internal/external clients and stakeholders. Track and manage projects to ensure activities are in line with scope and strategic objectives. Liaise with the Communications Department and relevant stakeholders, as necessary, to promote RCSI core events, identify promotional opportunities to enhance the reputation of the university and exposure of events Ensure that the conference software and venue systems are up to date at all times. Support team members and work collaboratively as a team player. Undergo programmes of training and development as may be required. Undertake other projects and duties; and provide support / cover for other staff as may be required / deemed appropriate by university authorities while representing the best interests of RCSI at all times. Person specification Qualifications Project management qualification or equivalent would be desirable Knowledge & Experience – ( Essential): Strong experience in conference and event management or equivalent Proven experience in online, virtual and hybrid event planning, management and delivery Familiarity with financial management and budgeting Experience working within the professional conference management industry would be advantageous Skills and competencies Sound project management skills and evidence of completion of complex projects Self-driven with strong interpersonal, communication and collaboration skills Proven ability to learn quickly, prioritise objectives and deliver high quality events/projects Ability to think, plan and act strategically in a busy and changing business environment Experience with negotiating, problem solving and building relationships with stakeholders, clients, vendors and suppliers Experience preparing and delivering high quality presentations Strong organizational and time management skills, with the ability to balance competing pressures, deadlines and demands while remaining customer focused A keen attention to detail Ability to remain calm and receptive in fast paced situations Self-motivated and proactive; able to work independently and enthusiastically as part of a team Flexibility to manage own time and to work flexi hours in line with business needs Excellent knowledge of MS Office suite and experience in the use of conference management systems and online platforms We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you. Application Process Please apply online through the RCSI careers portal on the closing date with your CV and cover letter. Informal Enquiries: Informal enquiries are invited in the first instance through Clarissa Disconzi, Human Resources Department (email: clarissadisconzi@rcsi.ie). All applications for this post must be made through the career's webpage www.rcsi.com/careers. Clarissa can arrange for relevant queries on the academic aspects of the role to be addressed by the hiring manager.  Please note we do not accept CVs directly. Garda vetting and occupational health review may be required for this role, depending on the nature of the duties and responsibilities. Further information will be provided during the recruitment process. Eligibility to Work in Ireland This is a temporary leave cover position and is not eligible for visa sponsorship. Applicants must have the legal right to work in Ireland for the full duration of the contract. 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