Erasmus Administrator

Post Date : 06-Mar-2026 Close Date : 26-Mar-2026 Title: Erasmus Administrator Department: Insights and Planning Office Tenure: 24 Month Contract, Part-Time (0.8 FTE) Location: St Stephens Green, Dublin 2, Ireland Reporting to: International Engagement Manager About RCSI: RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere, and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”. We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2025-2029” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks first in the world for “Good Health and Well-being” in the  Times Higher Education #SDG #SDG Impact Rankings 2025.  This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose. Innovating for a Healthier Future 2023-2027 is RCSI’s new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals – with a particular focus on Goal 3, which targets good health and well-being.  More details about RCSI can be found at www.rcsi.ie; in particular. At RCSI, our core values of Respect, Collaboration, Scholarship, and Innovation are at the heart of everything we do. We are committed to creating an inclusive and supportive environment where every colleague is valued and empowered to thrive. Our dedication to these values ensures that we foster a culture of mutual respect, open collaboration, continuous learning, and innovative thinking. Join us at RCSI, where your contributions will be recognised, and you will be part of a dynamic team making a real impact on global health. About the Insights and Planning Office: The Insights and Planning Office (IPO) is responsible for embedding traditional institutional research activities (data governance and analytics) within the organisation and the strategic development, communication and co-ordination of RCSI’s approach to institutional performance and metrics. The IPO works collaboratively across the institution to provide strategically relevant information and analysis to enable evidence based senior management decision-making that aligns institutional strategy with opportunities to enhance performance. A core objective and focus of the IPO within the current RCSI strategy “Innovating for a Healthier Future – RCSI Strategy 2023-2027, is to co-ordinate institutional plans to enhance RCSI’s international research and teaching reputation, develop international partnerships and deliver multiple milestones to support sustainability, climate health and UNSDG activities in education, research and engagement. Role Purpose: The Erasmus Administrator will join a small, vibrant and dynamic team to support the Erasmus+ Programme Specific duties of the role: •       Coordinate the processing, verification and tracking of all paperwork relating to incoming and outgoing student mobilities, ensuring compliance with Erasmus+ requirements; •       Manage the workflow of mobility activities, supporting the smooth coordination of inbound and outbound placements •       Ensure timely preparation, disbursement and reconciliation of Erasmus grant payments, maintaining accurate financial records in line with audit standards; •       Monitor, track and update financial and administrative data, contributing to high quality reporting and accountability; •       Lead on communication and dissemination of mobility opportunities, including drafting and circulating information across email, newsletters, and digital channels; •       Collect, organise and maintain student testimonials, supporting reporting, promotion and continuous improvement initiatives; •       Coordinate external facing communications, managing updates for newsletters, social media, and mobility related reporting; •       Manage and maintain a calendar of Erasmus or International Engagement events, deadlines and key milestones, ensuring all stakeholders are informed and prepared; •       Act as the first point of contact for the Erasmus inbox, triaging queries, ensuring timely responses, and maintaining a clear flow of communication; •       Analyse communications trends and inbox activity, identifying recurring issues and opportunities to improve processes and user experience; •       Support the coordination of student mobility cycles, including application processing, placement preparation, and post mobility documentation; •       Engage proactively with students, providing guidance, information and support throughout the mobility lifecycle; •       Contribute to planning and development discussions, offering insights on where processes, systems and user journeys can be improved; •       Convene, support and document meetings, including preparing agendas, taking minutes and following up on action items; •       Perform other related administrative and project duties as required, supporting the ongoing enhancement of Erasmus operations and the International Engagement activities under the remit of the Insights & Planning Office. Person Specification: The successful candidate will possess the following characteristics: •       Qualified to degree level (NFQ Level 7/8 or equivalent) in a relevant discipline or corresponding experience in an administrative or student‑facing role; •       Experience working with data, busy administrative or student facing environments; •       Strong organisational and administrative skills with excellent attention to detail •       Excellent written and oral communication skills; •       Experience and broad competencies in producing compelling communications content (email, newsletters, marketing, social media); •       Experience supporting mobility, international programmes, Erasmus+ programmes or higher education initiatives desirable; •       Ability to analyse information and present it clearly and concisely; •       Strong digital literacy, including experience using office productivity tools, online portals and database systems; •       Ability to manage competing priorities and meet deadlines; •       A proactive, problem-solving approach with a commitment to continuous improvement; •       Experience managing financial records or grant payments; •       Ability to deliver results independently while also working collaboratively with staff at all levels across RCSI; •       Strong interpersonal skills, flexible, self-starter with the ability to engage effectively with students and staff; •       A commitment to personal and professional development. We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you. Application Process Please apply online through the RCSI careers portal on the closing date with your CV and cover letter. Informal Enquiries: Informal enquiries are invited in the first instance through Rebecca O’Brien, Human Resources Department (email:rebeccaobrien@rcsi.ie) All applications for this post must be made through the career's webpage  www.rcsi.com/careers. Rebecca an arrange for relevant queries to be addressed by the hiring manager.  Please note that we do not accept CVs directly. Garda vetting and occupational health review may be required for this role, depending on the nature of the duties and responsibilities. Further information will be provided during the recruitment process. Eligibility to Work in Ireland This is a temporary leave cover position and is not eligible for visa sponsorship. Applicants must have the legal right to work in Ireland for the full duration of the contract. Employee Benefits At RCSI, we help care for our people so they can focus on our mission to Educate, nurture and discover for the benefit of human health. RCSI truly goes above and beyond to support its employees, ensuring they have everything they need to thrive both personally and professionally. Here's a glimpse of the fantastic benefits available: Health and Wellbeing: •       Our Inspire Programme promotes the importance of taking care of both our general health and mental health. Inspire manages the Employee Assistance Programme (EAP) offered through SpectrumLife. Past events held by Inspire have included, workshops on mindfulness practices, yoga, nutritional advice, financial advice on mortgages, pensions & health insurance from leading experts, fitness challenges, baking competitions, weight loss programmes, annual flu vaccination campaign and many more. •       You can also enjoy access to an onsite gym for just €10 per month. Work –Life Balance: •       Maintaining a healthy work-life balance is crucial for fostering employee well-being, productivity, and overall satisfaction. At RCSI, we offer flexible working arrangements, study leave, and career breaks. In addition to 20 days of annual leave, employees receive an extra 6.5 days of university privilege days, which occur annually around the Christmas and Easter breaks. Family Benefits: •       RCSI offers enhanced family leave to our working parents with fully paid Maternity, Adoptive, Paternity and Surrogacy Leave. We also offer the first two weeks of Parents leave fully paid for, as well as the option to take Parental Leave until your child is 18 years old. We provide access to Platform 55, a new Parents Platform to support staff before, during, and after becoming a parent. We also offer flexible working, discounted Giraffe crèche services of up to 20% and a Parents and Carers’ Network. Financial Security: •       Benefit from automatic enrolment in a pension scheme with Willis Towers Watson with the employer contributions increasing with your length of service, Death in Service of up to 4 times your salary, long-term illness and disability income replacement, and free advice on health, motor, and home insurance. Discounted Services: •       Avail of discounted GP services, Taxsaver commuter tickets, the BiketoWork scheme, free eye tests at the National Optometry Centre, and discounted parking at St. Stephen's Green/RCSI car park. Recognition: •       At RCSI, we value and recognise the contributions of our staff through various awards and events, such as Long Service recognition, the Vice Chancellor Staff Awards, and through Research Day. Professional Growth: •       RCSI’s Staff Learning and Development is committed to providing colleagues with opportunities and support to help them reach their full potential and thrive at work. Offerings include a comprehensive programme of staff training, management and leadership development, mentoring, coaching and funding support for further study. Staff Networks: •       Additionally, we support a range of staff networks, including the Women’s Network, Postdoctoral Staff Network, Parents & Carers’ Network, Project Manager’s Network, LGBTI+ Network, Age Friendly Network etc. These networks help RCSI to foster a sense of community and inclusivity. Sports and Social Club: •       Engage in a variety of activities such as Yoga, Pilates and a variety of different Fitness classes. Enjoy social evenings, Book Clubs, Summer BBQs and one-off events like the Taste of Dublin, Bloom, Dublin Horse Show and Dublin Zoo. We also have a variety of discount tickets for shows and events through the year. Note: This job description may be subject to change to reflect the evolving requirements of the Department and RCSI. Similar vacancies that arise in the next 6 months may be filled from the pool of applicants that apply for this position.  RCSI is proud to be an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their gender, civil status, family status, sexual orientation, religion, age, disability or race. RCSI is committed to embedding equality, diversity and inclusion (EDI) across everything we do. This ensures we can all work and learn in an environment defined by dignity and respect. Eligibility to work in Ireland is a requirement of this role, Proof of eligibility documentation will be required at a later date. Under limited and specific circumstances (research/ specialist roles) RCSI may be in a position to seek a hosting agreement and/or work permits. Employees are required to undertake 6 months service in their current role before applying for other internal opportunities, unless agreed in advance by the SMT representative Click on the link(s) below to view documents Filesize Job Description Erasmus Administrator - 25.2.26.pdf 433.1 Return to Search Apply for Job