Operations Assistant

Post Date : 06-Mar-2026 Close Date : 22-Mar-2026 Job Title : Operations Assistant Reporting To : Head of School or nominee Location : 123 St Stephens Green, Dublin 2 School (or department) : School of Nursing and Midwifery Contract type/duration : Temporary (One Year) - Full time Closing date for applications : Before 23:45pm on Sunday 22nd of March About the post: We are seeking a highly motivated and detail-oriented individual to join our Operations Team as an Operations Assistant within the expanding School of Nursing & Midwifery at the Royal College of Surgeons in Ireland (RCSI). The successful candidate will support the management of the full student lifecycle, from initial enquiry and application through to graduation and alumni engagement, while also contributing to ad hoc projects and events across the School. This role will play a key part in supporting the delivery and continued development of our new micro-credential programme. The position requires strong organisational skills, excellent communication abilities, and the capacity to manage multiple priorities effectively within a dynamic academic environment. Job Responsibilities Coordinate the end-to-end operational management of programmes from initial enquiry through to graduation. Manage programme applications and admissions, including reviewing documentation and verifying professional and educational qualifications. Act as the first point of contact for programme applicants and students, providing timely and professional support. Coordinate student registration, induction and orientation processes. Support module delivery logistics, including timetabling, room bookings and coordination with faculty and guest lecturers. Manage the Virtual Learning Environment (Moodle), including module setup, enrolments and user management. Oversee assessment processes including submission coordination, examination logistics, results collation and communication of outcomes. Support the preparation of examination boards and liaise with External Examiners as required. Ensure accurate student record management and progression tracking through the School’s student management systems. Coordinate the issuing of transcripts, certificates and related documentation. Work closely with the Programme Director and external partner to support programme planning, reporting and quality assurance requirements. Contribute to School wide initiatives and events where required. Undertake relevant training and professional development activities. Perform such other duties as may reasonably be required, consistent with the nature of the role. Knowledge & Experience – (Essential) : Strong organisational and administrative skills with the ability to focus on and produce results and prioritise objectives An effective communication style appropriate to audience and situation Strong results focus combined with excellent attention to detail Excellent customer service capabilities Strong, practical and adaptable IT skills Advanced MS Excel, Word and PowerPoint knowledge Flexibility to work in a changing environment The ability to work on their own initiative as well as in a team environment We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you. Application Process Please apply online through the RCSI careers portal on the closing date with your CV and cover letter. Informal Enquiries Informal enquiries are invited in the first instance through Florencia Raimondo, Human Resources Department (email: florenciaraimondo@rcsi.ie) All applications for this post must be made through the career's webpage www.rcsi.com/careers. Florencia can arrange for relevant queries to be addressed by the hiring manager.  Please note that we do not accept CVs directly. Garda vetting and occupational health review may be required for this role, depending on the nature of the duties and responsibilities. Further information will be provided during the recruitment process. Eligibility to Work in Ireland This is a temporary leave cover position and is not eligible for visa sponsorship. Applicants must have the legal right to work in Ireland for the full duration of the contract. Click on the link(s) below to view documents Filesize Operations Assistant - Temporary (Skillnet) SONM 420.4 Return to Search Apply for Job