Operations Assistant

Post Date : 01-Apr-2026 Close Date : 12-Apr-2026 Title: Operations Assistant Department: Faculty of Radiologists and Radiation Oncologists Tenure: Permanent Whole Time Location: RCSI, St Stephen’s Green, Dublin 2 Reporting to: Dean of the Faculty or nominee About RCSI RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere, and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”. We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2025-2029” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks first in the world for “Good Health and Well-being” in the  Times Higher Education #SDG #SDG Impact Rankings 2025.  This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose. Innovating for a Healthier Future 2023-2027 is RCSI’s new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals – with a particular focus on Goal 3, which targets good health and well-being.  More details about RCSI can be found at www.rcsi.ie; in particular. At RCSI, our core values of Respect, Collaboration, Scholarship, and Innovation are at the heart of everything we do. We are committed to creating an inclusive and supportive environment where every colleague is valued and empowered to thrive. Our dedication to these values ensures that we foster a culture of mutual respect, open collaboration, continuous learning, and innovative thinking. Join us at RCSI, where your contributions will be recognised, and you will be part of a dynamic team making a real impact on global health. About the post This post is designed to provide a comprehensive administrative support service to the Dean, Honorary Secretary and Officers of the Board of the Faculty of Radiologists and Radiation Oncologists with specific emphasis on the Faculty training programmes. This role is an integral part of the Faculty ideally suited for an ambitious individual to support trainees on their journey from application to graduation along with ad-hoc events and projects within the Faculty. Duties include: §  Act as the key point of contact for trainees, fellows, training coordinators, clients and stakeholders §  Support trainee recruitment to the programmes through response to enquiries, liaising with prospective trainees, follow up with applicants and management of the online training programme systems §  Assisting with the organisation and operation of scientific meetings, functions, conferring ceremonies, board and committee meetings and other events associated with the Faculty. §  Assisting with organising and running of training courses, modules, interviews and assessments §  Work collaboratively with the National Training Coordinators, lecturers, trainees and other Operations Assistants to ensure effective running of courses and delivery of a highly flexible, responsive and effective service to all §  Assist with preparing documentation for accreditation and site visits for both radiation oncology and diagnostic radiology training programmes §  Maintain training passports for trainees and ensure these are up to date for all individuals, ensuring all mandatory courses completed for CSCST purposes §  Maintain the educational calendar for all Faculty courses throughout the year and updating MedHub with training courses, modules, lectures and recordings §  Attend all operational educational meetings and discuss any changes on the calendar and manage and coordinate ongoing requirements for courses as they arise §  Preparing training programme specialty rotations, lecture schedules, recordings as required. §  Provision of assistance to tutors in the set up of zoom and uploading of tutors presentations for lecture purposes in the lecture theatre/tutorial room §  Updating Hospital Buddy with dates for lectures and circulation details for lectures to both tutors and SpRs §  Updating MedHub with tutors slides for revision purposes for SpRs §  Support the delivery of online modules, courses, webinars and conferences in line with faculty requirements as they arise §  Collating programme outcomes into documented reports in support of programmatic review and continuous quality improvement §  Preparation and collation of the Faculty Annual Report §  Providing assistance to the Executive Officer §  Reviewing and updating the Faculty website with relevant information, reports, publications, news etc §  Collation and circulation of all information and documentation for meetings. Preparing and taking minutes as required and keeping Sharepoint updated §  Assist with the preparation and completion of circulars for Fellows and trainees §  Assist with processing of expense claims for board and committee members, lecturers, visiting speakers, trainee discretionary fund in line with Faculty, RCSI and NDTP policies §  Coordinate the ordering and supply of stationery and materials for the faculty within the budget limits §  Undergo programmes of training and development as may be required from time to time §  Completion of the annual mandatory staff courses and training in technology §  Complying with statutory legislation and department rules and requirements in furtherance of own and general staff welfare and safety §  Representing the best interests of the Faculty of Radiologists and Radiation Oncologists and RCSI at all times §  Performing such other duties appropriate to the post as may arise from time to time Person specification •       Strong communication and interpersonal skills appropriate to audience and situation •       Have strong customer service skills and communicate with high level of diplomacy and confidentiality •       Ability and sensitivity to operate and liaise with busy and highly skilled professionals with differing priorities, geographic bases etc. •       Team player – ability to work collaboratively alongside others to maximise individuals and team effectiveness in order to achieve required service outputs •       Highly organised with an acute attention to detail and follow through, giving full consideration to all aspects of the task / project including potential issues and wider impact on Faculty activities and functions •       Excellent computerised administration skills •       Excellent time and management skills •       Ability to make decisions, identify, prioritise workload and meet deadlines and escalate problems when necessary •       Ability to work on own initiative •       Can operate flexibly within a busy and changing environment; can shift focus when required, act decisively and prioritise several tasks to meet deadlines •       Flexibility with working hours when required Qualifications qualification in relevant discipline Knowledge and experience (essential): §  Understanding of accounting and budgets §  Proficient in administrative and educational programmes and platforms such as Microsoft Office Suite, Panopto, Quercus, Zoom, social medial platform X etc Knowledge and experience (desirable): Understanding of medical working environment and legal parameters §  Proven track record in a similar role would be advantageous We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you. Application Process Please apply online through the RCSI careers portal on the closing date with your CV and cover letter. Informal Enquiries: Informal enquiries are invited in the first instance through Rebecca O’Brien, Human Resources Department (email: rebeccaobrien@rcsi.ie) All applications for this post must be made through the career's webpage www.rcsi.com/careers. Rebecca can arrange for relevant queries to be addressed by the hiring manager.  Please note that we do not accept CVs directly. Garda vetting and occupational health review may be required for this role, depending on the nature of the duties and responsibilities. Further information will be provided during the recruitment process. Eligibility to Work in Ireland Please note that we are unable to offer visa sponsorship for this role. Applicants must have unrestricted right to work in Ireland. Employee Benefits At RCSI, we help care for our people so they can focus on our mission to Educate, nurture and discover for the benefit of human health. RCSI truly goes above and beyond to support its employees, ensuring they have everything they need to thrive both personally and professionally. Here's a glimpse of the fantastic benefits available: Health and Wellbeing: •       Our Inspire Programme promotes the importance of taking care of both our general health and mental health. Inspire manages the Employee Assistance Programme (EAP) offered through SpectrumLife. Past events held by Inspire have included, workshops on mindfulness practices, yoga, nutritional advice, financial advice on mortgages, pensions & health insurance from leading experts, fitness challenges, baking competitions, weight loss programmes, annual flu vaccination campaign and many more. •       You can also enjoy access to an onsite gym for just €10 per month. Work –Life Balance: •       Maintaining a healthy work-life balance is crucial for fostering employee well-being, productivity, and overall satisfaction. At RCSI, we offer flexible working arrangements, study leave, and career breaks. In addition to 20 days of annual leave, employees receive an extra 6.5 days of university privilege days, which occur annually around the Christmas and Easter breaks. Family Benefits: •       RCSI offers enhanced family leave to our working parents with fully paid Maternity, Adoptive, Paternity and Surrogacy Leave. We also offer the first two weeks of Parents leave fully paid for, as well as the option to take Parental Leave until your child is 18 years old. We provide access to Platform 55, a new Parents Platform to support staff before, during, and after becoming a parent. We also offer flexible working, discounted Giraffe crèche services of up to 20% and a Parents and Carers’ Network. Financial Security: •       Benefit from automatic enrolment in a pension scheme with Willis Towers Watson with the employer contributions increasing with your length of service, Death in Service of up to 4 times your salary, long-term illness and disability income replacement, and free advice on health, motor, and home insurance. Discounted Services: •       Avail of discounted GP services, Taxsaver commuter tickets, the BiketoWork scheme, free eye tests at the National Optometry Centre, and discounted parking at St. Stephen's Green/RCSI car park. Recognition: •       At RCSI, we value and recognise the contributions of our staff through various awards and events, such as Long Service recognition, the Vice Chancellor Staff Awards, and through Research Day. Professional Growth: •       RCSI’s Staff Learning and Development is committed to providing colleagues with opportunities and support to help them reach their full potential and thrive at work. Offerings include a comprehensive programme of staff training, management and leadership development, mentoring, coaching and funding support for further study. Staff Networks: •       Additionally, we support a range of staff networks, including the Women’s Network, Postdoctoral Staff Network, Parents & Carers’ Network, Project Manager’s Network, LGBTI+ Network, Age Friendly Network etc. These networks help RCSI to foster a sense of community and inclusivity. Sports and Social Club: •       Engage in a variety of activities such as Yoga, Pilates and a variety of different Fitness classes. Enjoy social evenings, Book Clubs, Summer BBQs and one-off events like the Taste of Dublin, Bloom, Dublin Horse Show and Dublin Zoo. We also have a variety of discount tickets for shows and events through the year. Note: This job description may be subject to change to reflect the evolving requirements of the Department and RCSI. Similar vacancies that arise in the next 6 months may be filled from the pool of applicants that apply for this position.  RCSI is proud to be an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their gender, civil status, family status, sexual orientation, religion, age, disability or race. RCSI is committed to embedding equality, diversity and inclusion (EDI) across everything we do. This ensures we can all work and learn in an environment defined by dignity and respect. Eligibility to work in Ireland is a requirement of this role, Proof of eligibility documentation will be required at a later date. Under limited and specific circumstances (research/ specialist roles) RCSI may be in a position to seek a hosting agreement and/or work permits. Employees are required to undertake 6 months service in their current role before applying for other internal opportunities, unless agreed in advance by the SMT representative Click on the link(s) below to view documents Filesize Permanent Operations Asst Post March 2026 (1).pdf 448.8 Return to Search Apply for Job