Travel Co-Ordinator

Winthrop Technologies is Europe’s only dedicated data centre delivery partner, providing full turnkey solutions from design through to construction and commissioning. Headquartered in Dublin, we deliver projects across Europe and are a trusted name within our sector. We pride ourselves on delivering complex, high-value projects with a strong focus on safety, quality, and operational excellence.  Our headquarters are based in Dublin in newly refurbished offices offering a great working environment.

Role Overview

Due to continuous a growth, we are seeking a highly organised and proactive Flight/Travel Co-Ordinator to join our Travel team in our Head Office, Ballymount, Dublin 22. To succeed in this position, you must be highly organised, proactive with excellent communication skills (verbal & written) and previous experience inorganising high volume of flights, hotels/ accommodation and car rentals. The successful candidate will be responsible for ensuring operational efficiency, compliance, while also supporting the broader travel coordination activities as required.

This position will be based on-site five days per week in our head office, Ballymount, Dublin 22, will be part of a team of nine and will be responsible for all travel related matters across multiple European sites.

Key Responsibilities

• Responsible for organising flights, travel, hotel accommodation, rental cars and transfers requests of employees and executives in a timely manner according to project schedules

• Manage the primary travel email inbox by monitoring incoming messages and prioritising emails, and promptly forwarding them to the appropriate team members or departments as needed
• Ensure clear and timely communication between head office and approvers/on-site offices
• Collaborate closely with the Finance Team to share and verify the latest data related to travel expenses and agreements
• Oversee and support travel operations in Ireland and across European project sites
• Handle administrative duties including invoices, payment approval, contract setup, documentation, and forms
• Monitor and ensure compliance with all travel requests
• Liaise with travel agency to guarantee high service standards and address any issues or complaints that arise
• Maintain accurate records of all travel-related bookings
• Prepare high quality reports as required
• Provide regular updates on travel-related matters to the Travel Coordinator Lead and Finance Director
• Assist the other areas of the Travel Department as required

Requirements

Skills & Requirements

• Previous experience in airline industry, flights/travel industry - Leisure or Corporate (high volumes)
• Experience managing travel across multiple locations is highly advantageous
• Self motivated, organised individual with the ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills (verbal & written) with the ability to engage with international suppliers, employees, and internal teams
• High attention to detail with strong administrative skills, including proficient in Microsoft Office, particularly Excel and Outlook
• Ability to work independently while contributing to a wider operations/travel team
• Awareness about international travel regulations

Benefits

Benefits include :

• Competitive salary
• Pension, Health Insurance, Health Membership Subsidy, Annual Leave, Mobile Devices

• Development opportunities
• Employee Assistance Programme (EAP)
• A great career, exciting programmes, and excellent colleagues!

Winthrop Technologies are an equal opportunity employer.