Document Controller
Description
Evara is seeking a highly organised Document Controller to support document management across one of our high-density projects. This role is central to maintaining accurate, accessible, and compliant project records, being an essential part of the team ensuring documentation is controlled throughout the project lifecycle.
This role is a Full-Time position designed to provide hands-on experience while working under the guidance of the Design Manager
Key Responsibilities:
Manage and maintain project documents, drawings, correspondence, reports, and technical submissions in line with company and project requirements
Control the receipt, registration, distribution, and filing of incoming and outgoing documentation
Ensure all documents are correctly named, stored, version-controlled, and archived
Maintain document control registers, trackers, and reporting logs
Upload, organise, and manage documentation within Procore and other document management systems
Monitor document workflows to ensure approvals, reviews, and submissions are completed on time
Issue drawings and revised documents to internal teams, consultants, and subcontractors
Support project teams in retrieving accurate and up-to-date records when needed
Check documents for completeness, formatting, and compliance before distribution
Assist with the management of requests for information, technical submittals, and project handover documentation
Prepare regular status reports on document control activities and outstanding items
Help maintain audit-ready records in line with internal procedures and client requirements
Key Accountabilities
Project documentation is accurate, current, and easy for teams to access
Drawing revisions and key records are distributed promptly and tracked correctly
Document workflows run smoothly, reducing delays and improving coordination across projects
Project teams and external stakeholders can rely on clear, consistent, and well-managed records
Handover documentation is complete, organised, and delivered to the required standard
Qualifications and Experience
Experience in a Document Controller role within the construction industry
Strong understanding of document control processes, revision management, and records administration
Ideally experienced in using Procore for document management
Proficient in Microsoft Office, including Excel, Word, and Outlook
Excellent organisational skills with the ability to manage large volumes of information accurately
Strong attention to detail and a methodical approach to work
Ability to prioritise tasks and manage deadlines across multiple projects
Confident communication skills and the ability to work with a wide range of project stakeholders
Ability to work independently while also supporting a collaborative project team
This a great opportunity to work closely with experienced project professionals and build further expertise in construction systems, project coordination, and document management best practice.