Purchasing Executive

We are looking for a passionate and dynamic Purchasing Executive to join our team in Dublin, Ireland. In this role, you will be responsible for securing hotel space for offers and confirmed business to the leisure group market and ensuring that the product offered is within the budget and standards of quality required for each market and client. This comprises of monitoring and managing group bookings and allocations in order to maintain and build relationships with our suppliers. You will work as part of a collaborative, international team, creating memories that last a lifetime for our clients and their customers.

Your responsibilities:

As a Purchasing Executive at Tour Partner Group, your key responsibilities will include:

• Sourcing hotel space within the company’s portfolio for booked groups and for offers

• Acquiring a competitive price for our client, within a short turnaround time

• Negotiating hotel rates and terms & conditions

• Helping achieve an expected margin for the company

• Developing relationships with hotels: exchanging feedback, providing updates, identifying ways of presenting group booking requests to each individual supplier to optimise outcome; dealing with supplier book-outs, supporting supplier complaint resolution

• Reviewing, monitoring and evaluating sold dates/spaces

• Maximising usage of pre-booked space, including allocation and bed-bank management

• Monitoring loadings of specific dates/locations and closing them out in the system if necessary

• Reviewing, monitoring and evaluating sold dates/spaces

• Storing and presenting product knowledge

• Liaising with internal clients, i.e. Sales, Central Support, Market Hubs & FIT (where required)

• Confirming/cancelling hotel space within the given deadline from confirmed/optional bookings

• Running various reports, comparing charts, updating the system if necessary to keep an overview on your allocated areas

• Assisting in the placing of group series business within the budgets and standards expected by the client

• Use and development of Group Allocation Application to benefit all areas of the company

• Supporting the Destination Managers in contracting allocations and series allocations when needed, as well as dealing with/contracting new attractions

• Helping Contracting to ensure all contracts are loaded correctly into Tourplan for company wide use

• Assisting in building relationships with new and top existing attractions

• Create, agree and deliver on production targets as appropriate

• To flexibly support team members of the same region (and other regions where business requirements demand) to fulfil their role as and when needed, for business reasons such as productivity, expertise absence, illness etc.

• Helping Contracting/Yield to set up and release agreed hotel group allocations

Your profile: Skills & Experience

We are looking for an individual with the following skills and qualifications:

• Negotiation skills

• Accurate working style with strong attention to detail,

• Good knowledge of our destinations of Great Britain and Ireland

• Ability to work under pressure and multitask in a fast-paced environment

• High level of proficiency in Microsoft Office

• Experience in Tourplan is a plus

What we offer

At Tour Partner Group, we believe in rewarding our team members. By joining us, you will enjoy:

• A dynamic and international work environment, collaborating with colleagues from over 20 nationalities.

• Familiarisation trips to enhance your first-hand knowledge of our destinations.

• A holiday increase with years of service, up to 25 days.

• A contribution towards gym membership to promote well-being.

• An extra day off on your birthday, because celebrating is important!

• One volunteering day per year to support a cause you’re passionate about.

• Annual social events to celebrate our shared successes.

• TPG Travel Club discounts to explore our destinations in your free time.

• The opportunity to become a Value Champion, earning a Discover-Our-Destination reward for an exciting explorer getaway.

• A structured development programme with on-the-job training, ensuring you reach your full potential.

• A collaborative and supportive team culture where every member is valued.

• Opportunities for career progression, moving into new roles within the company.

Additional Information

• High Season Period: Please note that from 1st May – 31st August, the workload may be heavier, and overtime may be required. Overtime is compensated as time off in lieu.

• Work Location: This position is based in Dublin, Ireland, with the possibility of hybrid working depending on the role.

Our Values

At Tour Partner Group, our values guide everything we do:

• Partnership – We collaborate as a team to succeed and hold our colleagues and business partners in high esteem.

• Inspiration – We inspire confidence in others through our knowledge and expertise. We seek and embrace change.

• Respect – We are open to new ideas, cultures, and experiences. We value honesty and transparency.

• Passion – We share our love for travel and encourage others to explore our destinations. We aspire to be the difference that makes the difference.