ICT Project Administration and Support

Purpose of the role

The purpose of this post is to deliver administrative and operational support to the EHR Programme & ICT team, while overseeing and coordinating office tasks to ensure the efficient functioning of daily operations.

The post holder will manage and be responsible for:

• Working in partnership with the ICT and EHR Programme to support office operations and provide accurate and effective administrative support.
• Provide professional secretarial services including writing and distributing agendas, papers and minutes (including Programme Board minutes), which are sometimes of a complex and highly technical or clinical nature.
• Support the management of project risks, issues and scope within the governance structure via project tools and reports
• Support the coordination of requested hotel bookings and travel arrangements on behalf of the EHR Programme team.
• Support the programme by serving as an Epic Exam Proctor, coordinating and overseeing Epic exams required by programme team members.
• Support Office functions: Maintain stocks of stationery, refreshments and other goods, re-ordering as appropriate, documenting costs and making appropriate arrangements for delivery and payment.
• Support reporting of any building maintenance or ICT issues to the appropriate person and follow up on any repairs or requests to ensure they are completed in a timely manner.
• On-boarding & offboarding tasks of programme resources and equipment, ensuring that staff are inducted smoothly into the programme with minimal disruption.
• Support the organisation of workshops, talks, lectures and other EHR related information events and meetings. This may include booking rooms, issuing invitations and monitoring responses, answering queries, sending or preparing associated documentation, ordering or arranging refreshments, setting up and tidying of the room etc.

Essential Criteria

• Have successfully achieved a Leaving Certificate or equivalent qualification (Level 5) within the QQI Framework
• Minimum of two years’ experience in a project related administrative and secretarial role, with at least one year’s experience within the project team of a large programme of work, such as the EHR Programme.

How to apply and informal enquiries

Applications for this post must be accompanied by a cover letter, setting out relevant experience that illustrates how the essential criteria listed above is met.

The criterion for short listing is based on the requirements of the post, as outlined in the eligibility criteria.

* Please note that you must submit a cover letter with your CV, this forms part of your application and CV’s will not be accepted without a detailed cover letter.

The closing date for submissions of CV’s and letter of application is 5th June 2026 at 5pm. Applications must be completed through the advertised post on CHI.jobs by clicking ‘Apply for Job’.

Applications will not be accepted through direct email or any other method.

For informal enquiries for this specialty/department, please contact Jennifer White – jennifer.white@childrenshealthireland.ie

For other queries relating to this recruitment process, please contact Talent Acquisition Specialist – Taurai Machuwe at Taurai.machuwe@childrenshealthireland.ie

PLEASE NOTE:

CHI has transitioned to a process of a one commencement day per month for all new employees, CHI internal transfers and Secondments. This update to our Onboarding process is aligned to changes in our monthly/fortnightly payroll and with the launch of our new corporate induction program. This process enhancement ensures that we can thoroughly prepare for your arrival and facilitate a smooth transition in your onboarding journey.

It is important for you to note that if you do not have your pre-employments and mandatory training completed in time, your commencement date will be deferred to the next available date.

Below, you’ll find the list of commencement dates for 2026 for your information.

• 8 July 2026
• 10 August 2026
• 7 September 2026