Quality Compliance Coordinator

Job Title: Quality Compliance Coordinator

Location: Limerick

Department: Quality

Responsibilities: 

• Support the Quality Compliance Team in developing, implementing, and maintaining the Company’s Integrated Management System (IMS), including quality, environmental, health, and safety and information security aspects. 

• Data Integrity and Documentation Control: 
  Oversee the integrity, security, and confidentiality of quality records and compliance documentation. Ensure all records are maintained in accordance with regulatory and company retention policies. Lead periodic reviews of documentation for accuracy and alignment with current practices. 

• Audit Coordination and Support: 
  Coordinate and support both internal and external audits, including regulatory inspections. Prepare required documentation, facilitate auditor access, and ensure timely resolution of audit findings. Track and report on the status of corrective and preventive actions. 

• Incident and Non-Conformance Management: 
  Lead investigations into quality incidents, non-conformances, and customer complaints. Conduct root cause analysis, implement corrective actions, and share lessons learned across the organization. Maintain a log of incidents and monitor trends for systemic improvement. 

• Stakeholder Engagement and Communication: 
  Serve as a liaison between the company and regulatory bodies, certification agencies, and clients on quality compliance matters. Prepare and present compliance reports, metrics, and updates to senior management and stakeholders. 

• Continuous Improvement and Innovation: 
  Champion continuous improvement initiatives by identifying process inefficiencies and recommending innovative solutions. Benchmark company practices against industry standards and drive and drive continuous improvement

• Assist with IMS requirements across all business functions, ensuring tailored implementation of HSQE and Information Security Processes. 

• Continuous Improvement: Lead initiatives for continuous improvement in quality compliance processes and procedures. 

• Collaboration: Work closely with other departments to ensure quality compliance is integrated into all aspects of the business. 

• Prepare, update, and control the IMS documentation and associated procedure amendments and versioning. 

• Communicate changes or new process introductions clearly to relevant business areas. 

• Verify compliance of company procedures and processes with the company’s internal audit process and compliance to external standards. 

• Support as required in External Compliance Audits. 

• Support IMS projects efficiently, ensuring accurate reporting of timelines and milestones. 

• Perform internal audits per the audit schedule and support multiple external audit programs (ISO 9001, 14001, 19650, 45001, 27001, Achilles Verify, and others). 

• Ensure non-conformances are raised for quality issues with thorough investigations, root cause analysis, and timely closure. 

Requirements: 

• 3+ years’ experience working with quality management systems including experience of ISO9001, 14001 and 45001. 

• Strong interpersonal skills; a positive, team-oriented attitude when engaging with others. 

• Proficient in Microsoft Office 365 and document management systems, desirable experience in data analytics such as Power Bi  and use of AI for Continuous Improvement

• Self-motivated with a strong desire to grow professionally within the industry. 

• Excellent problem-solving and troubleshooting abilities. 

• Capable of working independently and collaboratively within a team. 

• Logical thinker able to define problems, gather data, analyse facts, and implement solutions. 

• Eager to learn and committed to continuous professional development. 

H&MV Engineering is an Equal Opportunity Employer

We value diversity and are committed to creating an inclusive environment for all employees.

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